Job Details
Executive Assistant to Director of Housing
Location West London
Pay rate: £23.00 PAYE - £27.00 Umbrella
Duration 12 weeks
Hybrid working
Interviews to take place immediately with a view to an immediate start.
Exciting Opportunity: Executive Assistant to the Director of Housing for a West London Council
Wanted an exceptional Executive Assistant to Director of Housing and team in West London. This role offers a unique opportunity to join the West London Council in a dynamic and fast-paced environment. Each day presents new challenges and growth prospects, making this position a truly engaging venture. As the Executive Assistant to Director of Housing, you will play a pivotal role in Council’s Housing Management Office.
**Role Responsibilities:**
- Being the primary point of contact for the Director of Housing's office, residents, council members, and partner organisations.
- Building and nurturing effective relationships on behalf of the Director of Housing
- Ensuring the seamless operation of the office by maintaining systems, processes, and protocols.
- Skillfully managing the inbox and promptly addressing inquiries - ability to manage high volumes of meetings and emails
- Coordinating and overseeing the diaries for the Director of Housing and the Department Management Team.
- Facilitating the organisation and support of management boards, including agenda distribution and meticulous minute-taking.
- Assisting in the planning and execution of events, workshops, and engagements.
- Handling inquiries from residents, local businesses, and partners with the utmost discretion and professionalism.
- Undertaking project work, research, and casework as needed.
**About You:**The ideal candidate for this role should:
- Exhibit a high level of motivation, coupled with a keen eye for detail and precision.
- Possess exceptional diary and email management skills, capable of handling high email volumes and scheduling meetings effectively.
- Demonstrate excellent organisational skills and an ability to prioritize workloads efficiently.
- Showcase strong problem-solving abilities while maintaining discretion and integrity.
- Communicate effectively at all levels, with a focus on impeccable written communication skills.
- Excel in customer service, with a dedicated commitment to putting residents at the forefront of our service.
- Embody dynamism, forward-thinking, and adaptability.
- Bring advanced Microsoft Office skills to the table and quickly adapt to Council systems and protocols.
- Display strong interpersonal skills and a team-player mentality, ready to support the broader team as required.
- Project a friendly, collaborative, and professional demeanour.
**Requirements:**
- Exceptional organisational skills, with a strong emphasis on diary and Outlook management.
- Outstanding crisis management abilities.
- Confidence, resilience, and strong problem-solving skills to thrive in a constantly changing, highly demanding office environment.
- C-Suite experience.
- Experience working within a Local Authority is an advantage.
- Ability to thrive under pressure, maintain diplomacy whilst handling the demands of a dynamic and fast-paced environment
If you are enthusiastic about providing vital support to our team and meet the outlined requirements, we invite you to seize this exciting opportunity and apply today.